Writing a cover letter

The cover letter is the first thing the recruiter sees. Its what introduces you and your CV. And just as you would not turn up unannounced on their doorstep, you dont want your CV turning up unannounced on their desk. Although there is no such thing as the perfect letter, following a basic formula will help you on your way and make your cover letter a worthy build-up to your CV.
 

 
Four stages of writing

• First paragraph – explain why you are writing; make sure it entices them to read on – if you are replying to an advert, say where and when you saw the advert and if there is a reference number, quote it
• Second paragraph – briefly explain your job and qualifications (professional and/or academic) – do not give too much away or they may not want to go on and read your cv; if you are replying to an advert, make sure the skills you specified are reflected in your cv
• Third paragraph – say why they should employ you and why you would be a good employee; tell the company a little about themselves (eg As one of the largest companies in the south?) – to demonstrate you know something about the company too; find out more about them before you apply
• Fourth paragraph – lay down an action plan - say you would like the opportunity to meet them for an interview and you will await their response. (you do not have to leave the ball in their court, although be wary of seeming to pester - and if you do say you are going to call, then make sure you do)

 
Use of email
 
With the advent of e-mail, snail mail is not the only option for delivering your cv and letter. Generally, the same rules apply, but there are a couple of things to remember when you email your cover letter and CV.
• Make sure your letter is written in a common font with standard formatting and punctuation. Once it is sent to another computer, the whole presentation of the document may change, so the content has to be especially good
• If your letter is part of the initial mail message (as opposed to an attached Word document), do not become email-casual in your wording. Apply the same formalities at this stage as you would in a hand-written letter
• If you are attaching your CV to your mail - remember to attach it!